Transcript Request Form

Picking Up Transcript

Records

We maintain permanent academic records for UC Berkeley Extension students who have completed credit courses, and noncredit courses numbered 800-899, and for students who ask us to record their noncredit continuing education unit (ceu) study.

Requesting a Transcript

Please allow 10 business days to process and mail your transcript(s), from the time we receive your request. (During our peak period, November-March, fulfillment may take up to 15 business days.) If you need your transcript(s) mailed sooner, you must specify rush service. Rush service ensures that your transcript(s) will be mailed within one business day after the receipt of your request. All transcripts are sent via First Class U.S. Mail.

1. Print and fill out the Transcript Request form. You can mail or fax your request with the appropriate payment to the address or fax number listed at the bottom of the form. No phone or e-mail orders can be accepted.

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2. Provide the information outlined in the steps below. Failure to include all required information will delay processing of your transcript request.

• Provide your full name, address, and daytime and evening phone numbers. If it is different from your current name, please also provide your name as it appears on our records (when you were enrolled with us).
• Providing your Social Security number will help us identify your records and may expedite your request.
• If you select "Send now," your request will be processed within 10 working days from receipt of payment. If your transcript must reach its destination sooner, specify rush service in your request.
• Please note that final grades for recently completed courses may not yet have been submitted and recorded. If you are completing coursework that must appear on your transcript, check "Hold for final grade(s)" and indicate the course title, term, and year in which you will have completed that coursework. Your transcript will not be mailed until those grades have been recorded. No partial transcripts will be issued.
• Indicate the number of copies you are requesting.
• Include a check (payable to UC Regents) or your credit card number, expiration date, and signature with your request. (Visa, MasterCard, American Express, and Diners Club are accepted.) Please see below for applicable fees.
• Provide complete mailing address information, including zip code, for all recipients of the transcript.
• Sign your request. No request will be honored without the signature of the student whose record is being requested. No electronic signatures can be accepted.
• Mail requests to: Transcript Request,
  Registrar's Office - Dept. B,
  UC Berkeley Extension,
  1995 University Ave.,
  Suite 110,
  Berkeley, CA 94704-7000.
  Fax requests (credit cards only) to (510) 643-2333.

No partial transcripts will be issued. UC Berkeley Extension no longer issues "In-Progress" transcripts. Students may use either the Enrollment Confirmation or request a "Statement of Fees Paid" letter to confirm their current enrollment status.

Hours and Fees: $15 per copy requested for regular delivery. There is a $15 additional fee for Rush Service, which may be either in-person pickup at the Registrar's Office at 1995 University Ave., Suite 110, Berkeley, or mailing via First Class U.S. mail, provided the request is made before 3:45 pm, Mon.-Fri., with the exception of holidays. Rush requests submitted after 3:45 pm will be processed and mailed the next business day. Please include your daytime and evening phone numbers in the event any questions arise with respect to your request.

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In-Person Order and Pick-up of Your Transcript

Walk-in purchase of transcripts is permitted, with no advance order, at 1995 University Ave., Suite 110, Berkeley, 8 am-3:45 pm, Mon.-Fri. You must show valid photo ID when picking up your transcript. If someone else will pick up your transcript, you must provide that person with your written and signed authorization in order for your transcript to be released; your authorization will be retained by Extension. Your designee must present valid photo ID. There is an additional fee of $15 for this rush service.

Course Description/Enrollment Verification

1. Course descriptions are photocopied from the applicable UC Berkeley Extension catalog. There is an $8 charge for each copy of each course description requested.

2. There is a $15 charge for written verification of a student enrollment or student record provided to a third party. Release of information to a third party requires written authorization from the student. Please submit any necessary forms that must be completed.

A Note About Privacy

The UC Berkeley Extension Dean's Office is responsible for maintaining Extension student records, and any questions about them should be addressed to the Dean's Office in writing. The policy governing the disclosure of information from student records is available at http://campuspol.chance.berkeley.edu/policies/studentrecdisclosure.pdf. The policy provides for the right of students to be informed about where student records are located, to review their own records, to request corrections, to grieve alleged violations of privacy, to consent to disclosures of personally identifiable information, and to file complaints with the U.S. Department of Education. The Dean's Office has designated student names, terms of attendance, major fields of study, and certificates earned as directory information under the policy; please note that Extension's directory information is more restricted than that for matriculated students.

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Your Social Security Number

The University is required by federal law to report your Social Security number and other pertinent information to the Internal Revenue Service pursuant to the reporting requirements imposed by the Taxpayer Relief Act of 1997. Social Security number disclosure is mandatory. This notification is provided to you as required by the Federal Privacy Act of 1974.