How to Enroll
When to Enroll
Confirming Your Enrollment
Concurrent Enrollment
UC Berkeley-Equivalent (XB) Courses
Transfers
Waitlist
International Students
Paying Your Enrollment Fees
Financial Assistance
Refunds and Cancellations
Discounts for UC Staff and Alumni

How to Enroll

We offer several fast and convenient ways to enroll (cash, check, and credit cards accepted, depending on location):

Via the Web
If you know your course EDP, you can enroll directly: Enter course EDP#
If you need the course EDP or want to browse our courses, go to the Extension catalog.

By Phone
(510) 642-4111 Monday-Thursday: 8 am-6:30 pm Friday: 8 am-5 pm. The best time to call is Monday-Thursday from 5-6:30 pm.

By Mail
Print the enrollment form, complete, and mail to:

Mail
Dept. B, UC Berkeley Extension 1995 University Ave., Suite 110 Berkeley, CA 94704-7000

Using a Purchase Order
If you would like to enroll using a purchase order (including rehab or tuition voucher), please fax your completed enrollment form with your purchase order from your sponsoring company or organization to (510) 642-3910. We cannot accept purchase order enrollments by phone. An enrollment form must accompany your request.

Please allow 1–2 business days for purchase order and enrollment processing. You may call our general information number at (510) 642-4111 to verify your enrollment. You will receive a confirmation of enrollment to the address listed on your enrollment form after 5 business days.

If you have other questions regarding purchase order processing, please send an e-mail to unex_ar@unex.berkeley.edu.

In Person
Enroll at any of our Extension locations. Business hours vary and are listed for each location.

Confirming Your Enrollment

We'll mail you an enrollment confirmation within five business days of the receipt of your payment.

If your confirmation has not arrived prior to the start of your course, please call (510) 642-4111 to confirm that the course will meet as scheduled.

Not receiving your enrollment confirmation before the course begins is not justification for seeking a refund.

When to Enroll

Enrollments are processed in the order received, so we recommend that you enroll early to ensure a place. Payment is due at the time of enrollment. It is the student's responsibility to ensure payment has been made.

Enrolling at the First Class Meeting
If you have not enrolled before the date of the first class meeting and there is still space available in the class, you may enroll before class begins if the class is located at an Extension center. For classes at other locations, please use the contact information listed below the subject heading in the catalog.

If the minimum enrollment is not reached, courses may be canceled before the first meeting. For courses with more than five meetings, you may attend the first meeting without enrolling in advance to see if the course meets your needs. However, if the course has an enrollment limit, it may be filled and you will not be permitted to attend or enroll.

For course status information, including availability of space, call (510) 642-4111.

Note: We cannot guarantee that course materials, texts, or additional classroom space will be immediately available for students who do not enroll in advance.

Enrolling After the First Meeting
You may enroll on a space-available basis at the second meeting if your course has more than five meetings. After the second meeting, you may enroll only with authorization from the UC Berkeley Extension representative responsible for the course. To contact the representative, please refer to the telephone number and e-mail address under the course subject headings.

Concurrent Enrollment

Enroll in UC Berkeley campus courses without formal admission to the University.

UC Berkeley Extension's concurrent enrollment program provides an opportunity for community members to enroll in UC Berkeley campus courses on a space-available basis. Concurrent enrollment allows you to concentrate on a specific subject area, satisfy prerequisites for graduate school, or earn additional units to complete your degree. Contact your academic adviser or articulation officer regarding transfer credit to see if this option will work for you.

Concurrent enrollment is also open to qualified high school students. Please see your high school adviser or counselor for information. Advisers may contact us via e-mail at concurrent@unex.berkeley.edu.

Concurrent Enrollment Fees
You must pay all fees before your application to enroll is forwarded to campus for review and approval to enroll. Completing fee payment for courses requested through the concurrent enrollment application process does not constitute enrollment. All applications must be reviewed and fully approved by the class' instructor of record, the campus department offering the course, and in some cases, the school or college before an applicant can be fully enrolled. Please log into your concurrent enrollment application account to track the status of your application. As an applicant, you are responsible for contacting your instructor, department, and school to answer any questions reviewers may have about your application, and ensuring that your application completes review in a timely manner.

Click for fees and deadlines.

Click for more information about the concurrent enrollment program.

Concurrent enrollment is only available for spring and fall terms. Students interested in attending UC Berkeley campus courses during summer should contact the Summer Sessions office at (510) 642-5611.

UC Berkeley-Equivalent (XB) Courses

Additional deadlines for application, enrollment, grade option change, and withdrawing from a class may apply for your Berkeley-equivalent (XB) class.

Click here for requirements and deadlines for Extension-scheduled classroom-based and online format Berkeley-equivalent (XB) classes.

Click here for requirements and deadlines for classes taken through concurrent enrollment.

Effective fall 2005, deadlines with respect to UC Berkeley-equivalent (XB) courses, including concurrent enrollment, have changed. No enrollments, withdrawals, or refunds will be allowed after the designated deadlines, and grade option change deadlines now exist.

Important note for applicants who have been or are matriculated UC Berkeley students:
Effective fall 2005, as a condition of enrollment in UC Berkeley-equivalent (XB) courses, all UC Berkeley-matriculated undergraduate students (except those in dismissal status and those who have already completed a UC Berkeley undergraduate program) will automatically have all XB coursework included with grade points on their Berkeley campus transcript as stipulated by Academic Senate regulation A208. XB coursework completed prior to fall 2005 is not eligible for the transfer of grades or grade points to the Berkeley campus transcript. To receive transfer credit for XB coursework completed prior to fall 2005, you must submit an Extension transcript to UC Berkeley Admissions.

Transfers

Your enrollment is for a specific section of a course at a specific location that is identified by its own electronic data processing (EDP) number. To change sections or to enroll in a different course, you must request a transfer to the new section or course within the timelines listed below.

• Between courses with fewer than six meetings each:
  Transfer requests must be made at least one business day before the opening date of the original course.
• Between courses with six or more meetings each:
  Transfer requests must be made at least one business day before the second meeting of both courses, provided the enrollment limit of the course you are transferring to has not been reached.
• Between a course with fewer than six meetings and a course with six or more meetings:
  Transfer requests must be made at least one business day before the first meeting of the shorter course and one business day before the second meeting of the longer course, provided the new course is not full. You may request a transfer, in person or by phone, from our Berkeley registration office or from any Extension center. Any additional fees due must be paid at the time of the transfer request. Special policies may apply to limited-enrollment courses. Refer to the course description for details.
• Online courses have special transfer requirements. Please refer to the online transfer section for details.

Waitlist

Please follow this waitlist procedure if your course section is currently full. To be placed on the waitlist, submit the enrollment form. Your form will be reviewed within one business day. If the course is still full at the time of review, a UC Berkeley Extension representative will call you to confirm your waitlist status; your credit card will not be charged and the number will not be stored. Once on the waitlist, you will be notified immediately if space becomes available. To accept enrollment, contact us within 24 hours of that notification and provide your credit card number again. If we do not hear from you within 24 hours of notification, the space will be offered to the next person on the waitlist.

If you are waitlisted, please do not attend the first course meeting unless you are specifically advised to do so by UC Berkeley Extension Enrollment Services.

International Students

International students who want to gain an in-depth understanding of a specific discipline and are proficient in English may apply to designated Extension certificate programs or short-term business certificate programs. View a list of programs open to international students.

If you are an international student already residing in the U.S. and want to transfer to UC Berkeley Extension, please contact the UC Berkeley Extension International Student Administrative Services office at (510) 642-2564 or intl_students@unex.berkeley.edu.

If you are an F-1 student and wish to enroll in online courses, there are special regulations regarding online study. Please consult with your international student adviser before enrolling to ensure that you are in compliance.

Financial assistance is not available for international students.

Note: F-1 students who receive I-20s from the University of California Berkeley Extension must receive letter grades for all classes that are counted toward a full course of study.

Paying Your Enrollment Fees

The fee is the same for credit and noncredit enrollees unless otherwise indicated. You are not officially enrolled until the fee is paid in full; partial payments cannot be accepted. All fees were accurate as of the publication of the printed catalog. For the most current information, call (510) 642-4111, or visit the online catalog.

Methods of payment include the following:

Check
(with imprinted address and telephone number) made payable to UC Regents. A $25 charge is assessed for returned checks.

Credit card
Visa, MasterCard, American Express, or Diners Club. If you pay by credit card and your charge is declined, you will lose your space in the course.

Cash
(Cash is not accepted at the Peninsula Center.)

Purchase order
An enrollment form must accompany your request.

To enroll with a purchase order including vocational rehabilitation or employer tuition voucher, please fax your completed enrollment form with your purchase order from your sponsoring company or organization to (510) 642-3910. We cannot accept purchase order enrollments by phone.

Please allow one to two business days for enrollment processing. You may contact our general information number at (510) 642-4111 to verify your enrollment. You will receive a confirmation of enrollment at the address listed on your enrollment form after five business days.

If you have additional questions regarding purchase order processing, please e-mail Unex_ar@unex.berkeley.edu.

AmeriCorps/National Service Trust voucher
Complete section A for the amount of course fees only, note your date of birth at the top of the form, and attach the voucher to your enrollment form when you enroll by mail or in person.

Concurrent Enrollment Fees
Completing fee payment for courses requested through the concurrent enrollment application proess does not constitute enrollment. All applications must be reviewed and fully approved by the class’ instructor of record, the campus department offering the course, and in some cases, the school or college before an applicant can be fully enrolled. Please log into your concurrent enrollment application account to track the status of your application. As an applicant, you are responsible for contacting your instructor, department, and school to answer any questions reviewers may have about your application, and ensuring that your application completes review in a timely manner.

Financial Assistance

Private financial assistance may be available to you. Contact the lender directly for more information regarding terms. UC Berkeley Extension programs are not currently eligible for federally sponsored financial assistance (Title IV). E-mail FinAsst@unex.berkeley.edu or call (510)643-2843 for more information.

CitiAssist® Loan
Students enrolled in certificate or credential programs are eligible to apply for a CitiAssist Loan to cover the amount of course fees. You must maintain satisfactory academic progress. Loan approval is based on creditworthiness and your ability to repay. You may apply online.

Please note: Online courses are not eligible for CitiAssist loans.

Please e-mail FinAsst@unex.berkeley.edu or call (510) 643-2843 to request the UC Berkeley Extension CitiAssist application. Citibank can be reached at (800) 967-2400. Note: You must specify the institution name as "UC Berkeley Extension." Our Citibank school code is 0904. You must provide Extension with your proposed schedule and fees for courses covered by your loan in order for your loan to be certified; a form (pdf) is available. If your loan is certified, you must pick up your check from our main office in Berkeley, Mon.-Fri., 8 am-4 pm. Payee's valid photo ID is required for check release.

Veterans' Educational Benefits
Please call (510) 642-4172 for a list of certificate programs and courses approved under the veterans' educational benefits program. Determine the appropriate benefits and obtain authorization or proof of eligibility from your Veterans Administration (VA) office. You should contact the VA at (800) 827-1000 for information about your qualifications. UC Berkeley Extension cannot provide information about benefits, but please contact Registration at (510) 642-4111 if you need course information.

The Registrar's Office will verify your enrollment for benefits purposes upon completion of the courses. Please call (510) 642-4172 for enrollment verification requirements.

Please note that not all online certificate programs are eligible for veterans' benefits; call (510) 642-4172 for further information.

Extension fees are no longer eligible for waiver under the benefits provided through Cal-Vet and for veterans' dependents under the California Education Code.

If you are eligible to be reimbursed for online courses under the Defense Activity for Non-Traditional Education Support (DANTES), you should contact your military education officer.

Satisfactory Academic Progress
For financial assistance purposes, satisfactory academic progress is defined as a minimum half-time course load of successfully completed coursework as defined by your certificate program for a minimum of two terms per calendar year. Most lenders require satisfactory academic progress to maintain loan status.

Verification of Enrollment for Financial Aid Matters
Submit financial aid transcripts, loan deferment forms, and other such documents to the Registrar's Office, Attn: Records, UC Berkeley Extension, 1995 University Ave., Suite 110, Berkeley, CA 94704-7000. Please include a transcript request form along with other necessary forms, and allow 15 business days for processing.

Refunds

If you enroll in a course and then cannot attend, you may request a refund. Any refund is subject to a $50 nonrefundable processing fee. For some courses, special refund processing fees apply.

• Courses with fewer than six meetings: You must make your request no later than one business day prior to the first meeting.
• Courses with six or more meetings: You must make your request no later than one business day prior to the second meeting.
• Online courses: Please see Online section for information.
• UC Berkeley-equivalent (XB) courses: additional deadlines apply.

Not receiving your enrollment confirmation before the course begins is not justification for seeking a refund.

To Request a Refund
You can request a refund in person at any of our Extension centers or by calling (510) 642-4111. You may also write to the Registrar's Office, UC Berkeley Extension, 1995 University Ave., Suite 110, Berkeley, CA 94704-7000, or fax your request to (510) 642-0374. You can also send an e-mail request to refund@unex.berkeley.edu. Be sure to include your name, the name and EDP number of your course, the reason for requesting a refund, and your phone number. Failure to include all necessary information may delay processing.

Refund Requests After the Deadline
Refund requests after the normal deadline must be submitted in writing, detailing the reason for the request. Exceptions to the refund policy are handled on a case-by-case basis and only granted when emergency or extenuating circumstances exist. The refund, if approved, will be prorated from the date of request. Please address your request to the Refund Appeals Committee at the registrar's address listed above. The decision of the Refund Appeals Committee is final.

If you have any questions regarding the refund policy, please call (510) 642-4111.

Cancellation of Courses
We cancel courses only when absolutely necessary, but we must reserve the right to do so, as well as to reschedule courses and change instructors. UC Berkeley Extension receives no state or University funding and is self-supporting from course fees. If your course is canceled, you may either request a transfer to another course or you will automatically receive a full refund. We do not refund travel or accommodation costs or any expense other than the full course fee in the event of course cancellation.

Discounts

Discounts for UC Berkeley Faculty and Staff
All UC Berkeley faculty and staff with at least 12 months of University service and an appointment of 50% or more are eligible for a 10% discount (up to $60) on UC Berkeley Extension courses. The discount applies to both classroom and online course fees only, but not to books, supplies, materials, etc. Staff must request the discount at the time of enrollment—the discount cannot be applied retroactively or combined with any other discount. The staff discount does not apply to concurrent enrollment courses, The Oxford/Berkeley Program, and some additional Extension programs and courses.

To enroll at the discount rate, complete the UC Staff Discount enrollment form and fax or mail it along with payment and a copy of your staff ID card. If your department is paying for your enrollment, please include an IOC with your enrollment. You may also enroll in person at any Extension center. Staff discount enrollments cannot be taken by phone or via the Web.

Discounts for UC Alumni
Members of the California Alumni Association are entitled to 10 percent discounts (up to a maximum of $60) on course tuition fees for most Extension courses. Discounts are restricted to one course per term in any one certificate program. To receive the discount, you must have your membership card available if you enroll in person or by phone, or include a copy of your card if you enroll by mail or fax. Alumni discounts cannot be processed via the Web at this time. To receive an alumni discount please call (510) 642-4111 and have your membership information ready. Discounts cannot be given retroactively and cannot be combined.

Concurrent Enrollment
Enroll in UC Berkeley campus courses without formal admission to the University.
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